Asset management has historically been a paper based task. First generate a work order request. From there a work order of type preventative maintenance or inspection etc is produced. The work order is assigned to an employee, work done is recorded and a paper based historical record is maintained. Today there are alternatives to paper. New map based applications are now available. Many leverage GIS technology. These systems have greatly simplified the management of assets, dramatically improving efficiency.
But many current asset management systems are complex and expensive – a realistic option for only the largest organizations
In this blog post we will discuss new low cost, intuitive ways to manage assets.
Making Map Based Asset Management Simple and Affordable
At WebMapSolutions we are big fans of web technology. That is GIS applications which are loaded in a browser on any device and any platform. So no more building multiple variations of the same application for Windows, Android or Apple devices. Web apps are easier to build, maintain and extend than other types of applications. And if an application is built using one of the widget based web frameworks available today you have, what we call, a custom configurable app or custom COTS app.
With custom COTS apps the focus is on building custom widgets rather than developing a custom app from the ground up. That’s a far simpler (and less expensive) approach to GIS application development. You’ll see many asset management solutions which require you to work with a mixture of different applications: maybe a web app for generating service requests, a (native) mobile app (downloaded from an App store) for field staff. On and on. So a move from too much paper to (maybe) too many applications.
Below we will discuss a single app built using a widget based framework which is a one-stop for all your asset management needs. We will discuss 3 widgets which provide focused work order workflows.
1. Creating and Editing ArcGIS Work Orders
First, creating and modifying work orders. Below we show a Work Order widget. This allows managers to create, assign, modify and notify employees.
The workflows are simple. The work order is presented as a form (shown below). The type of work order needs to be specified: either service request or preventative maintenance, plus other mandatory and optional fields. Work orders are also assigned to assets in this widget.
The new work order submit button saves to ArcGIS. That means a permanent electronic record which can be viewed on a map by anybody in your organization.
2. Managing ArcGIS Work Orders
A collapsible pane at the base of the app allows users to manage work orders. As shown below open service requests and open preventative maintenance work orders can be listed. Select a work order in the list and the map zooms to that asset.
Also viewable in this pane are work order comments and closed work orders or history.
3. Administration and Reporting
Supporting work order workflows are two additional widgets. The admin widget allows managers to add and edit the employee list. In addition work orders can be reassigned and criticality automatically calculated.
The reporting widget produces a series of reports based on assets and associated work orders.
This application works directly against ArcGIS Online or ArcGIS Enterprise. Set up is quick and easy.
Contact us for more information on 801.733.0723.
Author: Matt Sheehan
Matt Sheehan is a Principal at WebMapSolutions. Matt evangelizes GIS and location intelligence around the world through keynotes, articles, tweets and his books. Follow him on Twitter: